The Project Administrator provides administrative support to our project management department. Working closely with the project managers, the administrator will organize and coordinate many different functions of the project management process including, but not limited to, the following: job registrations, specifications, quotations, order entry, credit approvals, new customer creation, purchasing, billings and final project close-out. Unlike the project manager, the administrator will be more expert at administration and organization and technical skill or experience is desirable but not essential. An ideal candidate for this position will have excellent organizational skills and highly developed customer service skills for both internal and external stake holders.
-Assist project management team with project development. This includes, but is not limited to, budgets, proposals, job registrations, specification credits, quotations from vendors/subcontractors and formal bid submittals.
-Assist with estimation of public bid projects, including solicitating vendor quotations and preparing documents.
-Processing of orders to include entry of jobs, creation of purchase orders, and coordination of information with finance team to ensure timely, accurate inventory controls and billings.
-Coordinate delivery of materials to customer.
-Assist with project tracking, forecasting, accurate/timely contacts, and professional service scheduling throughout the project.
Prepare close out documents as necessary, including confirmation of all billings, distribution of operation and maintenance manuals, and warranty letters, as necessary.