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USITT
Sales & Events Coordinator (Growth & Partnerships)
Organizational Summary:
USITT was founded in 1960 as an organization to promote dialogue, research, and learning among practitioners of theatre design and technology. Today it has grown to include members at all levels of their careers and has embraced the new technologies being used in entertainment. Our mission is to connect performing arts design and technology communities to ensure a vibrant dialogue among practitioners, educators, and students.
Position Summary:
The Sales & Events Coordinator (Growth & Partnerships) supports the expansion of USITT’s exhibitor, sponsor, and organizational member base through proactive outreach, prospecting, and pipeline development. This role contributes to new business efforts and supports event execution for the Annual Conference & Stage Expo and other departmental events. The Coordinator plays a key role in engagement with new partners while supporting the progression of opportunities through the sales cycle.
Essential Duties and Responsibilities:
Growth & Outreach
● Conduct outreach to prospective exhibitors, sponsors, and organizational members to generate new business opportunities
● Support outreach campaigns and engagement strategies to expand partner participation
● Assist in identifying new markets, industries, and potential partners aligned with USITT’s mission
● Follow up on leads and inquiries to maintain pipeline momentum
Pipeline & CRM Management
● Maintain and update prospect and outreach activity within the CRM
● Track pipeline progress, engagement, and conversion activity
● Support reporting on outreach efforts and pipeline development
● Ensure accurate and timely documentation of all prospect interactions
Sales & Closing Support
● Support the development of proposals, sponsorship opportunities, and related materials to move prospects through the sales process
● Assist in preparing materials and follow-up needed to advance opportunities toward close
● Coordinate communications and next steps with prospective partners throughout the sales cycle
Event Logistics & Coordination
● Support general conference and event logistics as assigned, in coordination with the Sales & Events team
On-Site Event Support
● Participate in load-in and on-site event execution as part of the Sales & Events team
● Support exhibitor and sponsor needs during events
● Assist in ensuring a positive experience for partners and attendees
Minimum Qualifications
● 2–4 years of relevant experience in events, hospitality, sales, nonprofit administration, or a related field.
● Strong attention to detail with a commitment to accuracy, organization, and follow-through.
● Excellent customer service and communication skills, with the ability to engage professionally with members, exhibitors, sponsors, partners, and internal teams.
● Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
● Proficiency with spreadsheets, CRM systems, and virtual event platforms or the ability to learn new systems quickly.
● Willingness to travel occasionally and provide on-site support for events as needed.
Location and Work Hours
The position is remote; however, you may elect to work from USITT’s National Office in Liverpool, NY and will work 30 hours per week in synchrony with the set schedule of the National Office (Eastern Time), regardless of actual location. There will be occasional travel to include your on-boarding office visit and to cover various USITT and USITT-related events throughout the year. Your participation as onsite staff at the USITT Annual Conference & Stage Expo, held for one week in March or April at locations throughout the U.S. is required. This required assignment will include work in excess of 40 hours for that week. Travel and housing will be provided.
Compensation and Benefits:
The hiring salary range for this position is $23 to $25 per hour. Compensation also includes the USITT benefits package which includes paid vacation, sick leave and holidays, and employer contributions to medical, dental and retirement plans.
To Apply
Please fill out the brief Application Form here.
Position open until filled. The position may be closed for applications at any time. Applications will be reviewed by staff immediately upon receipt and applicants selected for interviews will be contacted by email.
No phone calls, please.
USITT is an Equal Opportunity Employer, drugfree workplace, and complies with ADA regulations as applicable.
