PRG is the world’s leading provider of services and solutions in entertainment and events. We bring industry-leading creativity, experience and technology to every project we undertake.
Our teams consist of the most accomplished experts, engineers and craftspeople working in theatre, film, tv, broadcast, concert touring, corporate events and hotels and staging. With 170 patents and over 70 trademarks, we are a company defined by innovation. And, through our network of 70 offices spanning five continents, PRG is capable of delivering for its customers anywhere on the globe.
Responsibilities
The Project Coordinator is responsible for supporting the Project Management Department in the planning and execution of entertainment projects in all markets and facets PRG serves. This employee will provide essential administrative support to Project Managers and the broader department, helping to ensure smooth day-to-day operations. While often focused on scheduling, documentation, and coordination tasks, their success is driven by a proactive attitude, strong communication skills, and a genuine eagerness to learn and grow within the project environment. It is the policy of PRG to provide excellent customer service both internally and externally. Employees are expected to perform all of their duties and responsibilities in accordance with this policy at all times. Does related work as required.
Essential functions
Provide day-to-day administrative support to Project Managers and the broader project team
Assist with scheduling meetings, maintaining calendars, and coordinating logistics for internal and client-facing activities
Prepare and organize project documentation, including reports, schedules, purchase orders, and change order forms
Track task progress and follow up with team members to help keep projects on schedule
Support the estimation process when needed
Help maintain budgets, forecasts, and financial documents as directed
Submit and track material orders (BOMs) and coordinate with Purchasing and Production as needed
Assist with time sheet collection, new hire paperwork, and other labor tracking
Support internal communication across departments by sharing updates, reminders, and documentation
Organize and maintain digital and physical project files for easy access and reference, including photo & video records of projects
Respond to client inquiries as needed, or help route them to the appropriate team member
Coordinate travel and on-site logistics for team members as required
Participate in project wrap-up and "Lessons Learned" meetings to gain insight into workflows
Maintain attention to detail when entering data, preparing documents, and tracking project elements
Bring a positive, team-oriented attitude and a willingness to learn and grow in a fast-paced environment
Support process improvements by identifying gaps or inefficiencies in administrative workflows
Take initiative on assigned tasks and follow through to completion with minimal oversight
Demonstrate professionalism, reliability, and clear communication in all interactions
High school diploma or equivalent required; bachelor’s degree in Technical Theater, Live Events, or related field preferred
Basic knowledge of scenic, theatrical, or display construction techniques
Hands-on experience with technical theater and scenic carpentry
Familiarity with AutoCAD; knowledge of Inventor or Vectorworks a plus
Understanding of fabrication or manufacturing processes
Strong organizational, time management, and multitasking skills
Effective communication and interpersonal abilities
Passion for personnel development and interest in growing within the Project Management Department
Physical demands
Must be able to remain in a stationary position for extended periods of time.
The employee may occasionally lift and/or move up to 20 pounds.
The position requires the ability to see clearly (with or without the aid of glasses or contact lenses) during responsibilities on and off a computer.
Must be able to communicate effectively by listening and in both written and verbal forms.
Travel required
Travel may occasionally be required to on-site systems and facilities
Must have valid Driver’s License